Legal - Prytaneion Lodge

Prytaneion Lodge Nº 9340
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in the Register of the United Grand Lodge of England
9340
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Legal

Privacy

Last modified 25th May 2018

Contents

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  • Introduction
    • Data controller
    • Lawful basis for processing
    • Individual rights
    • Security
    • Disclosures
    • Changes to this privacy policy
  • Cookies
  • Data collected when you contact us
    • Comments
    • Forms
  • Data collected by third parties on our behalf
    • Spoton.net
    • Google Analytics
  • Other data collected by third parties
    • Mapbox maps
    • YouTube video player

Introduction

We protect your personal data in line with the requirements of the General Data Protection Regulation (GDPR). The GDPR requires data controllers such as ourselves to document our lawful basis for processing personal data. It also gives you rights over how your data is processed. This privacy policy documents the data we collect, why and how we process it, and how to exercise your rights.

Data controller

The data controller responsible for this website is The Lodge Secretary for the Time Being, who can be contacted through the office of the Province of Hampshire & Isle of Wight, 85 Winchester Rd, Chandler's Ford, Eastleigh SO53 2GG.

Important to note is that this website may contain links to third-party websites, which have their own data controllers and privacy policies. This privacy policy you are reading applies specifically to this website.

Lawful basis for processing

For each method by which we collect personal data, this privacy policy documents our lawful basis for processing the data. Where we rely on your consent to process your data, we also explain how you can withdraw your consent and delete your data.

Individual rights

The GDPR gives you rights over how your personal data is processed. You can exercise your rights by contacting us. In some cases you can also exercise your rights through automated systems, as described at the relevant points in this privacy policy.

Security

The GDPR requires us to implement appropriate technical measures to protect data. We verify the identity of any individual who requests access to data before granting access. We use Transport Layer Security (TLS, also known as SSL) to encrypt any data you supply to us through our website. Additional technical measures are described at the relevant points in this privacy policy.

Secure Sockets Layer (SSL), is a cryptographic protocol that provides communications security over a computer network. Several versions of the protocols find widespread use in applications such as web browsing, email, instant messaging, and voice over IP (VoIP). Websites are able to use TLS to secure all communications between their servers and web browsers. The SSL protocol aims primarily to provide privacy and data integrity between two or more communicating computer applications providing a data environment which is much more secure.

Disclosures

In addition to any sharing of data described elsewhere in this privacy policy, we may disclose data but will only do so other than for Masonic uses, if we are legally obliged to do so. If we suspect criminal activity however, we may disclose data relating to those involved or affected to the appropriate authorities. We may also be obliged to disclose data if we receive a request from an appropriate authority.

Changes to this privacy policy

We may occasionally make changes to this privacy policy. Following any changes, the date at the top of this privacy policy will be updated. If any change allows for wider access to data, such changes will only apply to data collected after the date of the updated privacy policy.

Cookies

Cookies are small pieces of text that are stored by your browser. Each cookie has a name and is associated with a particular site. When your browser sends a request to a site (for example, to download a page, image, or video), the computer that responds (known as a server) may tell your browser to set one or more cookies. When your browser makes further requests to the same site it sends the cookies back to the server. This allows the server to remember you as you browse the site, and provide features such as shopping baskets or password-protected areas. For more information on the cookies we use, see our cookie policy.

Data collected when you contact us


Comments
When you submit a comment such as through a ‘Leave a comment’ form on our site we collect your name, e-mail address, and comment. We may choose to publish your name and comment on our site. You can delete a comment by contacting us with your request. Email the SECRETARY

Forms
When submitting a form on this website, the submitted data is sent to us. We use this data to contact you in relation to your enquiry. Access to data we collect is limited to the members of our lodge who require that data to perform their duties.

Your Data

Section 1 sets out the purposes for which your data will be used if you are a candidate to become a Freemason.

Section 2 sets out the purposes for which your data will be used if you are a Freemason.

  1. Use of your data during your application to become a Freemason: As a candidate to become a Freemason, you consent to the processing, retention and sharing of your personal data submitted on or with your application, including details of any criminal convictions, for the purpose of assessing your membership application and any other Masonic applications you may make. You can withdraw your consent and request erasure of your data at any time prior to your initiation by notifying your proposer and seconder that you wish to cancel your application.
  2. Use of your data after you become a Freemason: As a Freemason your data will be processed, retained and shared for any reasonable purposes required by the or the bodies it sanctions from time to time. These purposes include, but are not limited to, the following purposes:

  • 1 - Assessing any Masonic applications you make;
  • 2 - Registering you as a member of Freemasonry;
  • 3 - Receiving communications to which you are entitled as a Mason;
  • 4 - Recording the progress of your career in Freemasonry;
  • 5 - Masonic disciplinary processes;
  • 6 - If you resign or are expelled from membership, maintaining records to prevent you from improperly re-applying for membership; and
  • 7 - Maintaining records of your career in Freemasonry for archive and historical purposes.

You may stop your data from being used for all purposes except 6 and 7 above by resigning from the Craft using the processes prescribed by its constitution. If you resign or are expelled, personal data relating to your membership will normally be retained and processed by the United Grand Lodge of England for 100 years for purpose 6 and indefinitely for purpose 7. If you wish to object to the processing of your data for purposes 6 or 7 then please contact the SECRETARY
You may request access to the data held about you by the lodge, and rectification of that data if applicable, by submitting a request to the SECRETARY.

The secretary of the Lodge will provide on request details of your data controllers and their contact details.

The legal bases on which your personal data will be used in accordance with this Section 2 are:

a. the legitimate interests of the United Grand Lodge of England as a not for profit membership organisation; and

b. the fulfilment of contractual obligations owed to you by your Lodge.

Data collected by third parties on our behalf


One.com
Our site is hosted by One.com (owned by CSL - Computer Service Langenbach). One.com logs all requests in order determine the causes of reported faults and to detect and block suspicious traffic. The log records the time of the request, your IP address, the requested resource, the referring site (if specified by your browser), and your browser’s user agent string (which will usually include the name and version of your browser and operating system). Log files are deleted after ninety days.

Lawful basis for processing: Compliance with a legal obligation
Why? To comply with the GDPR obligation to implement appropriate technical measures to protect data

Google Analytics
We do not use Google Analytics to track visitor interaction with our site in order to produce statistical reports but some websites to whuch we are linked may. For example, Google collects details of the pages you view and the time you viewed them, the features of your browser, and your IP address. We have enabled IP anonymisation so that Google will not store your complete IP address. For more information on how Google handles the data it collects, see Google’s privacy policy.

To opt out of Google Analytics tracking on our site, see the Google Analytics section of our cookie policy. To opt out of Google Analytics tracking on all sites, use the Google Analytics Opt-out Browser Add-on.

Other data collected by third parties


Google Maps
When you view a page containing Google Maps, your browser connects to outside our site to Google. For more information on how Google handles the data it collects, see .

YouTube video player
When you view a page containing the YouTube video player, your browser connects to YouTube. For more information on how Google (the operator of YouTube) handles the data it collects, see the link to Google’s privacy policy in the preceeding paragraph.
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Created by Alan Otton, PPDepGSuptWks
Province of Hampshire & Isle Of Wight
The Prytaneion Lodge operates under the auspices of the Province of Hampshire & Isle of Wight.
United Grand Lodge of England
The Prytaneion Lodge is number 9340 in the register of the Grand Lodge of England.
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